COVID-19 Plan and Procedures
To minimize the spread of the COVID-19 virus, Purdue University Hillel (Hillel) recognizes the recommendations of the CDC, Purdue University and the local government as it pertains to operating in a safe and responsible manner. All Hillel personnel, students and visitors are required to take steps to reduce the transmission of communicable diseases in our building and follow the guidelines below.
1. Staff/Building Guidelines/Rules
All staff are required to practice good personal hygiene and infection control practices, including:
a. All staff should self-screen at home.
b. Staff must stay home if they are sick or if any person living in the same residence is sick with COVID-19 symptoms
c. Frequent and thorough hand washing for at least 20 seconds.
d. Upon entry to Hillel and office hand sanitizer will be available.
e. Wearing masks in common areas of the building including hallways, restrooms, kitchen, etc. One will not have to wear your mask while in own office.
f. Masks must be worn over the nose and the mouth – not hanging around the neck or on the forehead.
g. Gloves will be provided and used at the discretion of the individual staff member.
h. Physical (social) distancing, staying at least six feet away from other individuals. Do not gather in the kitchen, the conference room, sanctuary, dining room or TV room.
i. Maximum numbers in Kitchen – 3 people
ii. Maximum numbers in Conference Room – 3 people
iii. Maximum numbers in TV room – 6 people
iv. Maximum numbers in Dining Room – 24 people
v. Maximum numbers in Sanctuary – 25 people
i. Respiratory etiquette, including covering coughs and sneezes using tissues or the inside of your elbows, and avoiding touching your face. Throw tissues away in the trash and then wash your hands.
j. Utilizing individual housekeeping practices, including routine cleaning and disinfecting of workspace, desktops, and telephones daily.
k. If a staff member exhibits symptoms and/or has a positive COVID-19 test, they must make the Director and Board President aware immediately. After 14 days they will need to take another COVID-19 test with negative results before reporting back to work.
a. All students should self-screen at home.
b. Students/guests are expected to stay home if they are sick or if any person living in the same residence is sick with COVID-19 symptoms
c. Access or egress to Hillel is only permitted through the front door (State Street).
d. Upon entry, students/guests will be provided hand sanitizer.
e. Upon entry students/guests will be asked to sign in (Name, Date and Time) in the log book provided.
f. A thermometer will be at the door for students/guests to use and enter temperature in log book.
g. All students/guests will be required to wear masks to enter the building. Masks will be available if needed.
h. Masks must be worn over the nose and the mouth – not hanging around the neck or on the forehead.
i. Physical (social) distancing, staying at least six feet away from other individuals while inside the building.
Signage will be placed at the front entrance, bathrooms and high traffic areas reminding staff, students and guests of proper COVID-19 etiquette.
4. Student Programming
A hybrid strategy for fall events and activities may offer virtual participation options to students, limit frequency and size of face-to-face interactions, and leverage alternatives (e.g. outdoor spaces) to promote physical distancing when possible. All in person programs will end when Thanksgiving break commences.
a. All food must be prepackaged, boxed, or individually plated. No food will be served in a “buffet style” setting.
b. All staff handling food must always wear a face mask and gloves.
c. Bagel Break (Bagel in a box-prepackaged) – due to building capacities, there will be limited options and spaces for students at Hillel.
d. Shabbat Dinners:
i. Students will need to RSVP – limit 24
ii. Tables will be limited to 4 -5 people per 8 foot table square.
iii. Dinner will be pre-plated or boxed.
iv. Individual challah rolls will be set out to replace the communal larger challahs
v. Names of students attending will be recorded in order to maximize the number of students who can attend Shabbat Services and Dinners and ensure over a month there is a fair rotation of students who want to attend.
6. Student Programs
a. Any program will need to be in compliance with the Protect Purdue Plan.
b. Programs will need to adhere to Purdue’s guidelines for registered student organizations.
a. Staff and students will have access to alcohol-based hand rubs, masks, gloves, and alcohol wipes.
b. Tape/sign on furniture will indicate proper space required between students inside specific rooms.
a. Students will be required to bring their own yarmulkes (One will be provided if needed that the student can keep), prayer books will be provided, (prayer books will be sanitized before each service).
b. There will be streaming (either FaceBook live or Zoom) if possible.
i. Limit sanctuary to 25 people plus a service leader (facing the Ark – away from the seating)
ii. No one will be allowed to sit in front row and remaining rows will be marked to ensure people will be physically (socially) distant
a. Building capacity will be limited to about one person per 113 sq ft – or 44 max. (this includes office area – 40 without including office).
b. Staff will have access to alcohol-based hand rubs, masks, gloves, and alcohol wipes.
c. Daily, the building Host will wipe down all high traffic areas with disinfectant, including door handles, countertops, light switches, tabletops, microwave, and refrigerator handles, etc. If the Host is unable to perform this function, the Director will, or will assign this task to someone at the beginning of the day.
d. No one will be allowed into the office area without the permission of the director.
e. Students and guests are not to use or touch equipment or belongings on the office desks.
f. Kitchen will be off limits to all unless accompanied by the Director.